This will explain what each of the horizontal navigation tabs are, and the data they hold. The main way to navigate in DLCgo is through the horizontal tabs across the top of the page. DLCgo: This tab will take you to your dashboard Students: Displays all of your students. This tab holds Student information with respect to their demographics. It also houses the Student profile Enrollments: Displays enrollment data. This is more about who is taking what course and the details of that enrollment. This tab is not to be confused with the Current Enrollments pages. Teachers: Displays teacher data. This tab holds the Teacher profile and is likely the most popular place to access your Current Enrollments Page. Mentor: Displays mentor information. Courses: Displays your courses and houses course information. This tab holds the Course profile. Sections: Displays your sections and houses section information. This tab holds the Section profile. Reports: This tab is where you can build reports based on the data you have access to. Affiliations: Displays affiliation data, including their contact information and users.

This will explain the Students Tab, the data it holds, and its function. Teachers can click on the Students Tab to see a list of all of their students. Teachers can only see the students that they teach. The data held in this tab is focused on demographic information and does not contain information about the sections students are enrolled in, or who their teachers are. It does hold the student’s affiliation though. The default view can be altered by clicking the Customize Columns button in the top right of the data chart: Finding Students By default, you are taken to a data chart with a list of your students. When you click on a student’s name, you will be taken to the Student profile. You can also use the search bar in the top right of your window to type student names from any page (doesn’t work if you are in the Edit Information page for a student). The left-hand navigation will allow you to search and look closer at the data tied to your student: Basic Search The Basic Search will allow you to use filters to generate student lists. One area of focus for teachers could be to filter the Flag field (for more information see the Student Profile article). To perform a search: Choose the filters you would like to apply. Click the Get Data button. As with most searches in DLCgo, you can always export the list to excel by clicking the Export Results to Excel button that is always found in the top right corner of DLCgo pages: Bulk Emails This page will give you another list of filters that allows you to generate a list of students that you would like to communicate with. For more information see the Communicating in DLCgo article. Advanced Filter This page allows for more flexibility with filtering allowing the ability to use search queries like is, is not, between, etc. For example, you could search for birthdays between date 1 and date 2. You could then save the filter and load it if you run the same search often.

This will explain the Enrollments Tab, the data it holds, and its function. Teachers can click on the Enrollments Tab to run filtered searches on their students based on enrollment data. The main filters include: Affiliation – get students from a particular school. Course – get your students enrolled in a specific course. Term – get students from a particular section type (S1, S2, Y1). Grade Level – get students from a particular grade. Course Activity – get students with a particular level of concern, find Paused or Do Not Phase students, find your completed students, etc. Learning Pathway – get students on a particular learning pathway (guided, flexible, personalized). As with most searches in DLCgo, you can always export the list to Excel by clicking the Export Results to Excel button that is always found in the top right corner of DLCgo pages: You can also email the students directly from this list.

This will explain the Teachers Tab, the data it holds, and its function. The Teachers Tab stores information about a Teacher's Profile, their Cap, Enrollments, and Weighted Enrollments. This is also where Teachers would access their main Current Enrollments page from their Teacher Profile (see below). Note: Teachers will only see their names on this tab. Teacher Profile When you click on your name, you will access your Teacher Profile. In it, you will find various bits of information including the sections you currently teach and the data associated with it. On the left-hand side, you will see some important pages including Current Enrollments, Enrollment History, and Contact History. This Current Enrollments page is likely the one most teachers will find most useful. Enrollment History This page will give you a list of students and data associated with their enrollment including start date, end date, when they were removed, and the overall outcome of that enrollment (complete, drop, etc). It will also house their grade information. You can use the filters at the top to make the report more meaningful, specifically choosing a date range for the report and specific specific enrollment status. By default, the status is set to NOT_ACTIVE which will show you the enrollments that have had closure on them (drop, completed, etc). Contact History This page will summarize all active students and let you know when the last time you contacted them using a DLCgo email function. See the last column for this data. As with most reports in DLCgo, you can always export the list to Excel by clicking the Export Results to Excel button that is always found in the top right corner of DLCgo pages:

This will explain the Mentor Tab, the data it holds, and its function. The Mentor Tab holds information about who is a Mentor at each affiliation (school). Some schools do not have Mentors, some schools have unique mentors, while other schools have a staff member acting as both Principal (Affiliation role in DLCgo) and Mentor. At this time, affiliations can only have one mentor tied to the school. In the cases where there are multiple supports at the school, the subsequent supports usually have the Affiliation role in DLCgo. When you go to the Mentor Tab, you can see general contact information for the Mentor and what affiliation they are associated with. If you click on the Mentor, you can access their Mentor Profile, but this is not a particularly useful place to visit.

This will explain the Courses Tab, the data it holds, and its function. The Courses Tab holds all of the courses in DLCgo. The course itself acts as a container for sections, which is what teachers are assigned to teach and vary by the term they are associated with (S1, S2, Y1). When you click on this tab, you will see general information about the courses you teach including the number of students enrolled in the course (all students, including those you don’t teach). If you click on a course, you will see its Course Profile. Course Profile The Course Profile offers one way to access your sections and your section data. On the main page, you will see a widget that collates all the sections of the course and their enrollment data. Clicking on the name of a section will take you to the Section Profile in the Sections Tab. From here, you can also access the Current Enrollments page for the course, but it will also contain all students in the course, not just yours.

This will explain the Sections Tab, the data it holds, and its function. The Sections Tab holds all of the sections in DLCgo. A section is what teachers are associated with, not courses. Sections are tied to your online course through their LMS ID. So, when a student is enrolled in a section, they will be pushed to your online course to course with this LMS ID. See below for more about the LMS ID. When you click on the Sections Tab, you will initially see all of the sections that you teach and their enrollment data including the Term the section is in, Cap, Enrollments, Weight, and Weighted Enrollments. The name of the section is designed to tell several bits of information. It displays the name of the course, followed by the term (S1, S2, Y1), followed by the last name of the teacher of the section. This helps staff members distinguish between sections without needing other columns of data. If you click on a section name, you will access the Section Profile. Section Profile When you open a Section Profile, the top will contain basic information including two important items: Sync with LMS button and the LMS ID. The Sync with LMS button can be used when students indicate they have an issue accessing the course. The LMS ID field will indicate which online course course the students in the section will be pushed to. This LMS ID should match the course you want students to be enrolled in your online course. To determine the LMS ID for any online course, visit the course and look at the URL. The LMS ID is at the end of the URL: https://lms.saskdlc.online/course/view.php?id=4160. If you find a discrepancy between the LMS ID of your course and the LMS ID of your DLCgo section, please email helpdesk@saskDLC.ca with the section name and the correct LMS ID. Below the Basic Information section, you will see a list of your students and their enrollment data. From the Section Profile, you can also access the Current Enrollments page for the section.

This will explain the Reports Tab, the data it holds, and its function. The Reports Tab is where teachers can visit to run more in-depth reports than from the other tabs. In general, each tab of DLCgo pulls from a different data table (Students Tab = demographics, Enrollments Tab = sections students are enrolled in, etc). The Reports Tab offers various ways to combine data to get a useful report. There are two main ways to build a report using the left-hand navigation menu: Student Export and Report Builder. In both cases, you will only be able to access student data from your students. Both of these functions allow teachers to select field names to collate into a report. Note: A field name that starts with Audit is typically an administrative field (when was something created, changed, entered, deleted, etc). The Run Report function allows you to run a saved report. As with most reports in DLCgo, you can always export the reports that you build or run to Excel by clicking the Export Results to Excel button that is always found in the top right corner of DLCgo pages: Student Export This report interface is generally easier to use because there is less data. The only information available is from the student's demographic information (Students Tab). To build a report: Select the fields you would like to include in your report. Note – you will need to hold down the CTRL button to select multiple fields. Click the >> button to move the field(s) into the report. If you need more, repeat step 1. If you made a mistake, select the field in the right hand window and move it back with the << button. Optional: If you would like to filter the report so it is more manageable or more practical, then do so with the following filters: To use these filters, you select the field you want to filter in a left-hand dropdown. Then directly beside it, select the way you would like to filter it. For example, you could run a report with FirstName, LastName, and Affiliation. Then, filter the Affiliation so that only full-time students are displayed: If you need more filtering, continue with this step until you are done. Note that the fields are not case-sensitive. Click the Get Data button. Optional: At the bottom of the interface, you can give the report a name, and description, then save it. Please save your report with the notation: First Name – Report Name. The Report gets saved in the Run Report function. Report Builder This function allows for more robust reports, pulling from multiple data tables (tabs). To build a report with report builder: Select the fields in each of the windows you would like to include in the report. You can choose multiple fields in the same window by holding the CTRL button. You can also use the CTRL+F find function in your browser to look for a field if you are unsure where it is. Each of the windows represents a different data table. Here is a quick breakdown of each: Student Data: Demographic information, and information from the registration form. Enrollment Data: Information about the student’s enrollment (start date, end date, grade, etc). Section Data: Information about the section students are enrolled in. Course Data: Information about the course the enrollment is tied to. This data is typically not very useful since students enroll in sections. Teacher Data: Information about the teacher of the section. Note: you will only have access to the data of your students, sections, etc. Optional: If you would like to filter the report so it is more manageable or more practical, then do so with the following filters: To use these filters, you select the field you want to filter in a left hand dropdown. Then directly beside it, select the way you would like to filter it. For example, you could run a report with FirstName, LastName, and Affiliation. Then, filter the Affiliation so that only full time students are displayed: If you need more filtering, continue with this step until you are done. Note that the fields are not case-sensitive. Click the Get Data button. Optional: At the bottom of the interface, you can give the report a name, and description, then save it. Please save your report with the notation: First Name – Report Name. The Report gets saved in the Run Report function. Run Report The Run Report function simply allows teachers to run reports that they have previously built and saved. To run a report: Select the name of the report from the dropdown list: Click the Run Report button.

This will explain the Affiliations Tab, the data it holds, and its function. The Affiliations Tab holds all of the Affiliations (schools students attend) and their enrollment data and contact information. By default, the contact for an Affiliation is the Principal or Administrator involved with distance learning. Technically, Affiliations (schools) are “Sub-Affiliations” while Super Affiliations are school divisions. All sub-affiliations are tied to a super affiliation. If you click on the name of an Affiliation, you can access its Affiliation Profile. Affiliation Profile This page will display the contact information for the Affiliation in the Basic Information at the top. Below the Basic Information will be a list of users for the Affiliation. These users will typically have the Affiliation Role or the Mentor Role. By default, Principals will get the Affiliation role while other school supports will get the Mentor Role. Sometimes, the Principal will also have the Mentor role. Along the side of the profile, you can click the school’s Students link to see a list of all of their students. Aside from getting contact information, teachers likely will not find much use from the Affiliation Tab.